9 Mar 2017 / Workflow Management

You’re a restoration company. You’re a hero when people need it most. When fire engulfs a house, or when water destroys a basement, you provide the resources and expertise to get those people back on their feet. But what happens when the hero needs saving? Who will save them? That’s where we come in.

The Killer

What if we told you that right now there is something that is just as damaging to your company as smoke to a building or water is to a house? You probably have no idea that it’s hurting you. Like carbon monoxide, it’s a silent killer killing a business that you have worked years to get off the ground.

Somewhere in your office sits a filing cabinet. Locate it. It’s filled with work orders, job estimates, and records of damaged dreams that you have put back together. It’s heavy, sturdy, and full. But it’s also costing you money and weighing you down. A study has shown that the average American worker uses up to 10,000 sheets of paper a year. That may not seem like a big deal, especially in your company since those sheets of paper contain work orders, moisture reports, and records of the numerous times you have saved the day– all important and necessary information. But those sheets of paper also cost you money. That same survey estimates that it costs the average company $25,000 to fill and $2,000 to maintain a 4-drawer filing cabinet. That’s just the filing cabinet. Imagine all of the paper floating around on your desk or piled up on shelves.

You are unnecessarily wasting money.

You may hear statistics like that and consider all of that paper to be a natural expense that is necessary to run your company. It’s not, and it’s not something to look past. That paper isn’t just a pesky fly that snuck in your house. It’s a leech sucking the life out of your business that needs to be killed. So, what’s the solution?

The Hero – Restoration Management Software

Go digital. Next Gear offers the best-in-class restoration management software, built specifically to help you run your business. Consider it your digital filing cabinet. Sure, it may cost a little money on the front end, but year after year it won’t drain your business. It won’t take long before the software begins to save you money. Over time,  the software will actually help you become more a profitable restoration company.

If it’s on paper, there’s a good chance that a restoration management software like DASH can handle it. Work orders ? Use restoration management software to manage that information. Moisture reports? Put it in your digital filing cabinet for easy access and later. Various job forms that may have coffee stains? Don’t just stuff them in a folder somewhere. Let them all live digitally in DASH. Any document, invoice, estimate can also be scanned and uploaded to your restoration management software.

Think about it this way: Every piece of information you store, access, or send using software instead of paper is saving you time and money.

In addition to the monetary benefits, there are also fringe benefits to going digital. For one, it’s more efficient. When you use software, you can quickly access information you need anytime in any place. No longer do you have to go through folders and filing cabinets in the office to find information. That takes time, and as we always say, time is money. Second, restoration management software organizes the data for you so that you don’t have to. This is good news because you’ll be less likely to lose information. The average executive wastes almost 150 hours a year searching for lost information. Imagine how you could use that time to do other things to either help your grow business or get involved in charitable organizations to help your community.

The Resolution

At the end of the day, going digital may not feel like it’s for you. You’ve built a company from nothing, and you’re doing just fine as you are. That may be true, but you aren’t running a company just to say you’re doing fine. You’re running a company because you want to thrive and you want to increase your bottom line. Get rid of the paper and make more of it.

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