Whether you’re taking notes or entering information into an Excel spreadsheet, there’s always room for errors that could cost your restoration business time and money. As a restoration contractor, you know the troubles of balancing the books with changing estimates, purchase orders and labor hours.
Handling all of these numbers can get extremely tricky. Although having a great accountant helps, there are some tips you can follow to reduce the amount of clerical errors in your business. It only takes one misread time card or purchase order to cause serious trouble for your restoration project and create extensive downtime.
Instead, here are five ways you can avoid costly data entry errors with your restoration business:
1. Add transparency
Whenever you’re trying to reduce the amount of errors, transparency should be a huge part of the process, Now Commerce, a B2B ecommerce blog, reported. The more transparent your data entry process, the more likely you will be able to find where any mishap occurred. This can be done on job notes that need to be added on work orders.
When you add transparency, you increase the overall visibility of the project, which will help you address any mistake from your team or the customer before it turns into a costly ordeal.
2. Be organized
A major problem for people who are seeing numerous errors slip by is that they simply don’t have great organizational skills implemented in their data entry process. This doesn’t mean that your company isn’t organized, but instead, there’s something that could be tracked in a better fashion than what is currently in place.
For example, if you’re working with paper forms for numerous insurance claims, it might be easy to lose or misplace a critical piece of information. By using a restoration software platform, you can enter, send or receive claims documents and know you have them safely organized.
Additionally, if you have multiple restoration projects going on at once, it can be difficult to go back and forth between jobs. You might have to address construction updates on one project and get insurance approvals on another.
As an alternative to working in an office and handling each job separately, DASH’s platform allows you to control multiple jobs through a single mobile device, so you never have to leave the work site.
3. Consider moving to the cloud
With data entry, it can be easy to mix up figures when you’re constantly moving between different projects. When working in the cloud, you can rest assured that every new entry will be saved in the cloud and logged accordingly. Then, you can see time-stamped logs that you’ve made throughout the day so you know you’re completely up to date on your claims compliance.
Working in the cloud could also help you reduce rushed work by knowing you can enter in data wherever you are located. According to the data entry firm Cogniview, rushed work is always bound to have errors. So, anything you can do to cut down rushed deadlines will help your business reduce the amount of errors.
4. Understand human error is going to happen
No matter how hard you try to reduce data entry errors, you have to understand you’re human and there’s always the chance of mistakes, Infogix, an automated controls operation firm, suggested. By stepping back from the situation, re-evaluating your plan and keeping the mentality that errors will happen, you will be able to focus more clearly on your job process.
Through DASH’s platform, the highly organizational and easy-to-use system will allow you to enter data more confidently. Everyone makes mistakes, but with a cloud-based platform to help you, DASH can prevent you from making double-entries and other common errors.
5. Work in real time
When you know your data is being entered and processed in real time, you will have a better understanding of your workflow. What this means is the second data becomes available to you through the DASH platform, you can then make necessary changes, which will ensure that you’re working with updated information.