How to Use Restoration Business Software to 10X Your Productivity (Plus Tips You Can Steal)

Do you often ask yourself and your staff how to be more productive at work?

In Cleanfax’s latest Restoration Industry Benchmark Survey Report, 71% of respondents listed “maintaining margins and profitability” as a top challenge for their restoration business. Profitability is determined by how much money is left over after a product is produced, and all expenses have been paid. In other words, the more efficient you are at producing a product or providing a service (productivity), the more likely you’ll have money left to add to your bottom line.

So, chances are, you are asking that question: how can we be more productive?

Every restoration business owner is guilty of trying to do too much. You are under pressure for your business to succeed, and it’s your responsibility to make sure that happens. But, you may be spending too much time and energy on tasks that can be automated or delegated, stalling productivity, and forward progress.

Follow these restoration work productivity tips to ease that burden and start on the path to business growth and success.

Set priorities and prioritize goals

Take a look at the tasks you handle daily. Then consider your goals. Are the items on your daily “to-do” list in line with your long-term goals? Chances are, the answer is no. 

A good tip is to identify all of the things currently wasting your time—unnecessary phone calls or meetings and tasks that can be handled by someone else—and make it a priority not to do those things. Delegate where possible and cut out wasted time.

Once you have set your priorities, make an effort to focus on the tasks that support them first, and that will move you closer to achieving your goals. Having established goals makes it easier to say “no” to the things that are distracting you from your priorities.

restoration-business-software next gear solutions

Build trust in the workplace

Letting go of some tasks may be difficult for some, especially if you tend to micromanage your business. But most day-to-day decisions can often be handled without your interference or approval, and your employees should feel empowered to make decisions on their own and with your trust. 

Establish clear rules and guidelines, so employees and managers know when to make a decision, and what requires your attention. Putting these procedures together upfront frees up your time and promotes ownership and morale with your employees to build real trust in the workplace.

Adopt business automation tools

Manually repeating a task over and over is a waste of time, and there are a lot of areas in which you can automate tasks to give yourself more of your most valuable resource—time. If you find yourself writing the same email multiple times, create a template. If you continuously have to ask for an update on a job from a project manager, consider using restoration job management software to quickly and easily access all that information faster.

There are numerous technology-driven business automation tools available that can help you or your team automate tasks that can be difficult or time-consuming. Identify the areas of greatest need within your company and seek ways to reduce the time-wasting tasks.

Here are five ways that DASH restoration business software can increase your productivity and your profitability:

1. Job Costing

To make money in the restoration business, you need to make sure that the money you make on a project is higher than the expenses you incur from the project. A restoration management software platform like DASH lets you see and track the company’s financial status all the way down to specific jobs with its job costing features. 

BI Reporting for DASH Restoration Business Software - Next Gear Solutions

With DASH’s Job dashboard, you will be able to update quickly and monitor gross profit – how much money you’re spending on the project vs. the amount of money you have left to spend. 

And like a quarterback calling an audible at the line of scrimmage based on the information he has gathered, you can decide where you need to adjust your spending to maximize profit.

2. Proper Documentation and Accurate Reporting

They say you’re only as good as your last job. With this mindset, it is paramount for restoration contractors to adhere to proper documentation processes from a liability standpoint and a professional standpoint. Adequate documentation and accurate reporting can make collaborating with claims participants much more comfortable, and cut down on costly miscommunication and errors.

3. Improve Employee Efficiency

Efficiency for efficiency’s sake means nothing. But the efficiency that makes you money is a good thing.  On any given day, some tasks have to be done for your company to run—sending emails, scheduling jobs, and updating budgets, to name a few. A software like DASH can help you streamline those tasks to boost your profit in several ways. 

On any given day, some tasks have to be done for your company to run—sending emails, scheduling jobs, and updating budgets, to name a few. A software like DASH can help you streamline those tasks to boost your profit in several ways. 

First, you won’t have to take on the responsibility of these administrative tasks, which means you can spend your time in other more profitable places in your business, such as marketing or finding new clients. Second, you’ll improve employee efficiency because your workers will have more capacity to do their jobs than spend time doing work that software can handle.

4. Lead Management and Tracking

A significant way to increase your profit is to get new business. But how often have you been so caught up in managing your current clients that you don’t have time to think about new clients? 

These aren’t just new clients and leads you are missing out on; it’s potential profit. But don’t worry. DASH is a restoration management platform that fully integrates with a CRM built for the restoration industry. This lean management software can help you keep track of potential clients so that you make sure to reach out to them, and can even help you track the ROI of your marketing campaigns when you do reach out to them. 

Now you’re more easily able to make sure you’re following up with potential new profit, and you’re ready to make sure your marketing efforts are giving you a good return for your money.

LuxorCRM from Next Gear - CRM Software for Restoration

5. Take some time off 

While it might sound counterintuitive to take some time off to be more productive, giving yourself one day a week where you don’t work promotes a healthier work-life balance and reduces burnout and fatigue. 

Focus on spending time with friends or family, getting outside, or doing something that you enjoy for the sole purpose of enjoyment. As a restoration business owner, you may find this problematic—but delegation is critical.

We designed each of these tips to free up your time so you can focus on what’s most important—growing your business. Find what works for you and establish daily routines to support your goals. Over time, you’ll find yourself less stressed and with more time to do what you love.

While it might sound counterintuitive to take some time off to be more productive, giving yourself one day a week where you don’t work promotes a healthier work-life balance and reduces burnout and fatigue. 

Focus on spending time with friends or family, getting outside, or doing something that you enjoy for the sole purpose of enjoyment. As a restoration business owner, you may find this problematic—but delegation is critical.

We designed each of these tips to free up your time so you can focus on what’s most important—growing your business. Find what works for you and establish daily routines to support your goals. Over time, you’ll find yourself less stressed and with more time to do what you love.

Raise the Bar

You work hard. You have to. That’s the restoration industry. People are counting on you. You’re in business to keep other people in business. But you’re also in business to increase your bottom line, and the best way to do this is to increase productivity. It’s the profit that keeps the lights on, food on the table, and enables you to continue to serve your community.

Armed with the work productivity tips from this post, you’re ready to put them to good use whenever you find yourself asking, “How can I be more productive?” to raise the bar.

Let us know what you found to be true when it comes to increasing productivity? Are there any tips that you can share? Follow us on Facebook to join the conversation.

Read more:

How to Improve Restoration Employee Accountability

Data Consolidation: The Key to a Restoration Contractor’s Success

10 Expert Tips for Better Restoration Software Implementation

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