Effective Equipment Tracking:
Keeping Tabs on Your Gear

It’s five o’clock; do you know where your dehumidifiers are?

Have you ever had a homeowner call up to say that one of your techs left something behind? Opened your truck to find an expected piece of kit was missing? Had to purchase a replacement fan or two because you didn’t know where your existing ones were?

A large mitigation and restoration company will have tens of thousands of dollars invested in capital equipment such as air movers and scrubbers, dehumidifiers, ozone machines, and other pieces of specialized gear that routinely spend days at a jobsite. With effective equipment tracking, you know where each machine is, how long it’s committed to a specific place, and when it will be available for the next job. It’s a vital, but often overlooked, element of running a successful restoration business.

Technician with air movers

It’s difficult to know where thousands of dollars’ worth of equipment are without accurate and up-to-date equipment tracking.

Built-in Equipment Tracking Solution

While a common solution to this problem is standalone equipment tracking software, a tool devoted to a single task often ends up being just one more complication in an already complicated industry. But DASH restoration job management software has a built-in equipment tracking solution that keeps tabs on your entire inventory with the ability to pinpoint everything’s exact location.

Members of your crew use their smartphones to scan a unique barcode on each piece of equipment as it’s placed at or removed from the jobsite. With every action on a piece of equipment, a note is placed in the record indicating what happened to it with a time-and-date stamp paired with the technician’s name, so you’re never more than a click away from locating every item in your inventory.

What’s more, DASH ensures that a job cannot be closed until all company equipment has been noted as removed from the jobsite, ensuring that you’ll never get that embarrassing call from a homeowner due to poor equipment management practices.

DASH mobile move equipment screen

As each piece of equipment is placed at or removed from the jobsite, the technician scans a unique barcode with their smartphone and a note is placed in the record indicating what happened.

DASH equipment tracking screen

DASH’s built-in equipment tracking keeps tabs on every piece of equipment, whether it’s at a jobsite, stored in your warehouse, on a truck and ready to be deployed, or out of commission for servicing. (click the enlarge)

Job Management Software Dashboard

The equipment tracking dashboard in DASH provides a wealth of information about the equipment in your inventory. At a glance, you can see:

Equipment currently being billedAll the equipment you have on jobs vs. equipment in overall inventory
Equipment availableAll equipment not being currently being used (sitting in warehouse, loaded on truck, etc.)
Equipment becoming availablePulled from estimated days needed on a job
Equipment w/ current locationAll equipment both in use and in a warehouse sortable by type and location
Locations w/ equipmentAll locations—jobsite, warehouse, truck, etc.—with equipment
Equipment by job locationEach active jobsite with equipment
Equipment last touched by employeeShows the employee who last interacted with each piece of equipment
Transactions for equipmentShows the history of each piece of equipment—job sites it’s been on, runtime, and such
Transactions for employeeTracks each employee’s interaction history across all pieces of equipment
Transaction by jobShows the transactions that happened at a given job
Percentage of equipment being billed todayCompares the amount of equipment in use at a point in time compared to the entire equipment inventory

The Best Restoration Contractors Use the Best Platform - Next Gear Solutions DASH

Whether your gear is hard at work at a jobsite, stored in your warehouse, on a truck and ready to be deployed, or out of commission for servicing, DASH’s equipment tracking system ensures that you’ll go into every job confident of your inventory and ready to succeed.

About the Authors

Matthew Parkerson is a senior implementation consultant at Next Gear Solutions, where he’s worked since 2014. Matthew brings extensive restoration knowledge from his time as an operations manager and operator of his own independent company, which he ran from 2008–2014. His area of expertise is implementation coaching and consulting within the Next Gear enterprise platform.

Jason Zachariason joined Next Gear Solutions in 2019, bringing with him eight years of restoration industry experience earned across a number of roles. As a senior software specialist and in-person consultant, Jason couples his knowledge with a genuine excitement to help NGS customers with product implementation and training.

Read more:

DASH Restoration Business Management Software

How to Manage Restoration Job Scheduling on the Go

Tips to Mitigate Challenges Facing Your Restoration Company

The Essential Guide to Drying Chambers in Water Damage Restoration

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